Committees

Clothing Exchange Committee (Chair needed for Fall 2022-23)

This group organizes and runs the Holmes student clothing exchange.  Committee Members help advertise the event, arrange for a storage POD to be donated, organize clothing collection with school, organize volunteer efforts, sort clothing, and oversee the student exchange.  It's a very rewarding event!!   Time commitment = 3-4 hours of prep (advertising, emails, phone calls) in the month leading up to the event.  On sorting day, 6-8 volunteers will spend about 4-6 hours at Holmes sorting and organizing the clothes for event day (pizza delivered for dinner).  On Exchange Event Day(s), 3 volunteers make things run smoothly as students search through available items (2-3 hours).

Finance Committee (2021-23 Chair - Amanda Huber)

These members help the Treasurer by checking over the budget for each month.  They also perform an end-of-year  review of all of our PTSA's financial documents for the year so that the Treasurer can submit them to Colorado PTA.  The Finance Committee Chair is a member of our PTSA's Board of Directors which means attending a BOD meeting in August and if any others are necessary throughout the year (we did most business via email last year).   Time commitment = 20-30 mins per month (budget check & BOD emails for Chair only), plus 4 hrs in June (financial review), and an additional 1 hour in August for the Chair (1st meeting of year).

Membership Committee (Chair needed)

Our PTSA has been mainly promoting and gathering memberships during the Holmes Registration Event the Saturday before school begins in August and at Open House in September.  This involves helping to set up tables for these 2 events, manning those tables, talking about our PTSA to potential members, answering questions, and helping folks sign up using MemberHub.  The Membership Committee Chair could also organize other incentives for Holmes Staff to encourage them to become members through Jan/Feb as well as helping to promote our Staff Grants Program which ties with membership.  The Chair also keeps track of the membership list in MemberHub and makes sure that all Board members have a copy of the most current list.  The Membership Committee Chair is a member of our PTSA Board of Directors and would attend BOD meetings (1 in August plus as needed during the year) and help make most decisions required by the BOD via email.  

Time Commitment = in August the committee Chair and members could potentially spend from 6 - 10 hours.  In Sept. the time commitment could up to 3-5 hours.  After that it would depend on what the committee members and/or Chair decide to do but would be unlikely to take more than 1 hour per event. 

 

Legislative Committee (2022-23 Chair - Amanda Huber)

The Legislative Chair and/or a committee member attends the Colorado PTA's Legislative Committee session on the 2nd & 4th Mondays of each month.   Legislative committee members are responsible for keeping the Holmes community informed about legislation that impacts Colorado and our families/students.  They can then organize any appropriate action as voted by the general membership.  The Chair may attend the annual Colorado Legislative Conference.  Time commitment = 4 hours per month at CoPTA Legislative Committee meetings (virtual), plus 1 hour per month compiling information to share with PTA members both at our general membership meetings and/or via other outlets.  These 5 hours (approximately) per month can be split between the Chair and other members.

Nominating Committee (Chair needed)

Nominating Committee Chair/Members advertise open PTSA positions, find out who may be interested in filling those positions, gather info about candidates to share with general membership, and run elections.  In the last 3 years, there has never been more than 1 interested party per position, so elections are very simple and almost no work is required from Chair/Members of this committee.  Open positions for the 2023-24 school year will include PTSA President and Secretary, as well as Finance Committee Chair and STAC Chair.  The Nominating Committee Chair is a member of our PTSA Board of Directors and would attend BOD meetings (1 in August plus as needed during the year) and help make most decisions required by the BOD via email.  Time commitment = possibly up to 2-3 hours per month in Dec, Jan, and Feb only IF we have multiple interested parties for a particular position.  This has not occurred in recent years so that the Committee Chair has simply needed to share information about candidates in an email and run the election (which has just been a yes/no vote of hands in the March or April meeting).  In recent years, the time commitment has been limited to about 1-2 hours total work between Dec and April.

Communications Committee (2021-23 Chair - Myka Alley)

Compiles and disseminates information about our PTSA and our various events to the Holmes Community (families, staff, students, etc).  In order to gather the information, the Communications Chair has weekly contact with other committees and/or the PTSA President and then can delegate tasks as needed to other committee members.  This committee is in charge of sharing info via Facebook, our Holmes PTA website, the weekly Hawk's Nest (electronic school newsletter), creating event posters & flyers, etc.   Time commitment varies widely depending on number of upcoming events, expertise at creating flyers/newsletter posts, and number of members helping with work (anywhere from 30 minutes per week (for a single post for the Hawk's Nest and coordinating Facebook post) to 3 hours per week).  If this committee has 2-3 members, then the time commitment would be greatly diminished.

Staff Appreciation Committee (STAC) (2021 - 23 Chair - Cari Krebs)

This Chair and committee coordinate to organize and run staff appreciation events & gifting throughout each school year - primarily a "Welcome Back" gift in August, a staff luncheon in October for parent/teacher conferences, a holiday event in December, a smaller offering in Feb. for Valentine's Day, and finally a week full of treats & thanks for Staff Appreciation Week for the 1st full week of May.   This committee utilizes parent volunteers and community members to help with the events.  Time commitment = planning/organizational emails & creating/managing SignUpGenius prior to each event takes about 2-3 hours per quarter, making or buying items for events takes about 1-3 hours per quarter, set-up/clean-up for events takes about 1-2 hours per quarter, running an event that requires a volunteer can take 1-2 hours per quarter, and Staff Appreciation Week in May can be a bit more work than the others.  (1st quarter = 5-10 hours total split among members, 2nd quarter = 5 - 10 hours split between members, 3rd quarter = 5 - 10 hours split between members, and 4th quarter = 10-15 hours split between members).  If there are 3-4 people working on all of the listed chores, it takes very little time & is both enjoyable and rewarding.

Fundraising Committee (Chair needed)

This committee organizes fundraising activities.  We will only have 1 - 2 larger fundraisers each year.  These members could also organize restaurant nights or other smaller fundraisers throughout the year (4 at most so that we don't exhaust the charity of our community).  Time commitment would vary widely depending on how many members are on the committee and what is decided upon for the larger fundraiser(s).  The Apex Color Battle of May 2022 required 45 mins to 1 hour of work per week for 3 weeks.  Restaurant nights take no time at all, just the contact time.  The silent auction of Nov 2021 required 20-30 hours per week of concerted effort for 4-6 weeks time.  

Volunteer Committee (Chair needed)

Parent involvement at Holmes is part of what makes our school special!  The Chair of this committee would coordinate with Staff/Admin at Holmes to determine what volunteer opportunities are available.  They would also keep track of interested volunteers' contact info and list of how each volunteer prefers to help so that they can disseminate information about opportunities to the people who may enjoy doing them.  Time commitment for Chair = 1 - 2 hours per month coordinating with school staff & volunteers.  Volunteer time itself, of course, can't be pre-determined since each opportunity will be different.